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Organizational Structure

DIRECTOR

  1. Leading the implementation of education, research, community service, developing educational staff, students, administrative staff, and administration.
  2. Planning, implementing and developing the vision, mission and traditions of UIN Maliki Malang within the scope of Postgraduate work, both in the academic, administrative and student fields.
  3. Leading meetings for decision making, formulating policies, coordinating and implementing work in the Postgraduate program.
  4. Leading and organizing education and teaching, research and community service, development of lecturers, technical and administrative staff and student development in the academic environment.
  5. Supervise the implementation of tasks in all work units within the Postgraduate environment.
  6. Provide periodic reports on the implementation of his duties.

DEPUTY DIRECTOR

  1. Assisting the Director in leading the implementation of education, research and community service
  2. Establishing and formulating Vision and Mission, Policies, Targets, Programs in the fields of education, research and community service.
  3. Providing guidance and technical services to lecturers, researchers, and implementing community service.
  4. Coordinating the preparation of educational programs at various levels and fields as well as efforts to develop students' reasoning skills.
  5. Preparing plans for cooperation in education and teaching, research and community service with other institutions both at home and abroad.
  6. Solving and resolving problems that arise in the fields of education, research and community service.
  7. Carrying out performance assessments and the process of organizing activities in the fields of education, research, and community service.
  8. Provide suggestions and advice to superiors.
  9. Reporting the process and results of task implementation.
  10. Representing the direct superior in attending invitations to activities or official meetings that are related or not directly related to the main duties and functions and outside of daily responsibilities according to directions/dispositions.

HEAD OF STUDY PROGRAM

  1. Creating concepts, Reviewing the work program of the Study Program, Studying the duties of the previous Head of the Study Program, Creating a future work plan for the Study Program, Consulting the work program with the leadership.
  2. Creating a Study Program development plan concept as input for the Director; Mapping existing lecturers in the Study Program according to their workload and expertise; Providing guidance to students.
  3. Coordinating the implementation of education/academics, Coordinating the creation of teaching SAP, Compiling/evaluating the teaching workload of lecturers every semester, Monitoring/evaluating the implementation of lecture activities, Reporting in writing on the attendance of lecturers in lectures every month to the leadership, Coordinating the implementation of exams and entering final grades.
  4. Submitting proposals for assignment of academic advisors or lecturers to the Director. Viewing the total number of students according to the Study Program, Viewing the workload of each lecturer, Dividing students according to the number of lecturers, Coordinating the implementation of student consultations with academic advisors.
  5. Submitting/Proposing to the Director the assignment of a Lecturer as a Thesis Supervisor
  6. Submit/Propose to the Director the Thesis Proposal Examination Schedule and Thesis Examination
  7. Prepare an annual operational cost plan for the study program based on the workload of the study program and the applicable provisions for the smooth running of lecture activities, Plan activities to be implemented by the Study Program, Create SOPs for activities to be implemented by the Study Program, Create a schedule for implementing activities, Monitor/evaluate the implementation of activities, Create academic reports in accordance with the activities that have been implemented.
  8. Compiling reports on the implementation of Study Program activities in accordance with the results achieved as accountability for the implementation of tasks, Documenting all activities carried out by the Study Program, Presenting the results of the Study Program's performance in accordance with the implementation of activities that have been carried out, Providing all reports on the results of the work program to the leadership.
  9. Carry out other official duties as ordered by the leadership, either in writing or verbally.

SECRETARY OF STUDY PROGRAM

  1. Assisting in carrying out the duties of the Head of Study Program
  2. Carry out the duties of the Head of Study Program in organizing and developing academic and scientific matters in each study program and is responsible for the smooth and successful implementation of academic activities in each study program.
  3. Conducting analysis and projection of the need for learning resources in the form of literature, manuscripts, media and the need for teaching staff who meet academic qualifications.
  4. Analyze, plan and implement various efforts to develop study programs, such as research, comparative studies, inviting guest professors and similar programs.
  5. Planning, organizing and controlling academic activities, including semester, annual and incidental programs, and being responsible for their smooth running, order and success.
  6. Arranging the schedules for implementing academic activities in the form of lectures and research thesis guidance and exams, both for semester, annual or incidental programs.
  7. Prepare and submit reports to the Head of Study Program regarding the implementation of duties and obligations that are his responsibility.

KASUBAG TU

 
  1. Leading personnel administration services, academic administration, financial administration, student administration, provision of facilities and infrastructure for academic, student and personnel activities.
  2. In charge of and responsible for carrying out the director's administrative duties, in the form of office administration.
  3. Carrying out administration and general affairs, equipment, finance, personnel and education in the Postgraduate program
  4. Carrying out administration, finance and personnel, general and equipment, education, student and alumni affairs
  5. Assist and facilitate the administrative and management processes required to expedite the implementation of the duties of the Director, Deputy Director and Head of Program.
  6. Making proposals and arranging various types of salary/compensation/honorarium payments for the implementation of academic activities on a monthly/semester/annual basis.
  7. Plan, organize and control the use of various Postgraduate program office facilities and equipment.
  8. Providing various administrative services required for internal and external postgraduate purposes.
  9. Prepare and submit periodic reports to the director regarding the duties and obligations that are his/her responsibility. Planning and managing the financial budget.
  10. Management and development of personnel and administration.
  11. Procurement and management of equipment.
  12. Management of data and information in the fields of general administration and finance.
  13. Preparation of accountability reports for the implementation of duties.

ACADEMIC SECTION

  1. Prepare work programs, materials and equipment for lecture schedule activities in accordance with applicable procedures and provisions, so that the work can run smoothly.
  2. Distributing Lecture Schedules to Lecturers
  3. Archiving Class Schedules
  4. Inputting the Lecture Schedule into SIAKAD
  5. Receive and archive study program cards (KPS) from students that have been approved by the supervisor and head of study program
  6. Prepare work programs, materials and equipment for lecturer attendance list activities in accordance with applicable procedures and provisions, so that the work can run smoothly.
  7. Print Student Lecture Journals
  8. Print Lecture Journal
  9. Membuat dan Mengarsipkan Surat Ijin Survey, Ijin Penelitian, Keterangan Lulus Ujian-ujian, Pengembalian ke Instansi, Rekomendasi, Pengantar ke Perpustakaan
  10. Creating/Printing Mid-Term Exam, Final Exam and Individual Exam Forms Receiving, Archiving and Distributing Mid-Term Exam and Final Exam Files
  11. Writing and Filing Applications for Supervising a Thesis/Dissertation and Distributing Letters to Supervising Lecturers
  12. Create and archive exam schedules in accordance with applicable procedures and provisions, so that work can run smoothly.
  13. Contacting the Examiner and Exam Participants
  14. Distributing Exam Files to Examining Lecturers.
  15. Creating an Exam Score File
  16. Preparing the Examination Room (LCD, Laptop)
  17. MC (Open Examination)
  18. Monitoring the exam schedule activities according to the field of work, so that the implementation is in accordance with the initial plan.
  19. Monitoring lecturer attendance activities according to their field of duty, so that implementation is in accordance with the initial plan.
  20. Controlling the work program for lecturer attendance register activities, in accordance with applicable procedures and provisions, so that there are no deviations in implementation.
  21. Controlling the work program of lecture schedule activities, in accordance with applicable procedures and provisions, so that there are no deviations in implementation.
  22. Controlling the work program of exam schedule activities, in accordance with applicable procedures and provisions, so that there are no deviations in implementation.
  23. Coordinate with related units and/or other agencies in the context of its implementation, so that the program can be implemented in an integrated manner to achieve optimal results.
  24. Evaluate and compile periodic reports on lecturer attendance lists, in accordance with applicable procedures and provisions as material for compiling the next program.
  25. Evaluate and compile reports on lecture schedule activities periodically, in accordance with applicable procedures and provisions as material for compiling the next program.
  26. Evaluate and compile periodic reports on exam schedule activities, in accordance with applicable procedures and provisions as material for compiling the next program.
  27. Carry out other official duties as ordered by superiors, either in writing or verbally.
  28. Inputting Lecturer Course Grades, Exam Grades and Postgraduate Student Data into SIAKAD
  29. PDDIKTI Operator for All Postgraduate Majors
  30. Postgraduate Website Manager
  31. Make a Lecture Schedule
  32. Create/Edit Postgraduate Handbook
  33. Create/Edit Postgraduate Strategic Plan
  34. Creating/Editing a Guidebook for Writing Postgraduate Theses and Dissertations
  35. Creating a Postgraduate Brochure
  36. KKNI Curriculum
  37. Accreditation Form
 
 

GENERAL AFFAIR

  1. Serve and assist students in the application/submission and distribution of letters of reference for student needs (survey permits, research permits, recommendation letters for obtaining diplomas, etc.)
  2. Accepting registration files for the master's program exam (thesis proposal exam and thesis exam) from all departments for immediate processing by the academic department.
  3. Receive registration files for doctoral program examinations (qualification examinations, dissertation proposal examinations, dissertation results seminar examinations, preliminary dissertation examinations and final dissertation examinations) from all departments to be processed immediately by the academic section.
  4. Receive, record, distribute and archive incoming letters, both those addressed to the director and heads of departments.
  5. Providing legalization services for students (for diplomas, transcripts, KHS, KTM, etc.)
  6. Managing stationery (submitting stationery needs, recording, organizing and distributing to leaders, departments, staff and teaching lecturers in the postgraduate environment)
  7. Assisting in preparing food and attendance needs for all kinds of activities in the postgraduate environment including seminars, exams, lectures and receiving guests from both inside and outside the university; activities related to the acceptance of new students (new student registration, new student entrance exams, new student orientation, public lectures, etc.)
  8. Prepare and submit requests for procurement of inventory items
  9. Administer incoming and outgoing inventory items
  10. Inputting incoming and outgoing inventory data
  11. Create a request for the creation of a new inventory item reference code
  12. Conducting Physical Inventory Takeover
  13. Making a physical inventory inventory report
  14. Submit inventory ADK and reconcile with Central Inventory Operator
  15. Create and submit Inventory Reports, Inventory Detail Reports, Inventory Movement Reports and Inventory Balance Reports
  16. Carry out other tasks ordered by management, either in writing or verbally:
  17. Receive and check the completeness of A1 and A2 free of charge files
  18. Printing the graduation decree
  19. Serving LCD loans and returns
  20. Check the completeness of the official vehicle of the leader by checking the brakes, oil and lights in the engine, radiator water, battery water and tire air pressure so that the vehicle can be driven properly.
  21. Check the completeness of operational vehicles by checking the brakes, oil and lights in the engine, radiator water, battery water and tire air pressure so that the vehicle can be driven properly.
  22. Warming up the engine of the leadership's official vehicle to find out engine abnormalities;
  23. Warming up the engine of an operational vehicle to identify engine abnormalities;
  24. Maintaining official vehicles by cleaning the engine, interior and exterior of the vehicle so that the vehicle looks clean;
  25. Maintain operational vehicles by cleaning the engine, interior and exterior of the vehicle so that the vehicle looks clean;
  26. Drive the official vehicle of the Document leader based on the destination and applicable traffic regulations so that the vehicle can arrive at its destination safely;
  27. Drive operational vehicles based on the destination and applicable traffic regulations so that the vehicle can arrive at its destination safely;
  28. Repairing minor damage so that the leadership's official vehicles can operate properly;
  29. Repairing minor damage so that operational vehicles can operate properly;
  30. Reporting the results of task implementation in accordance with applicable procedures as material for evaluation and accountability.
  31. Carry out other official duties ordered by the leadership, both written and verbal
  32. Receive, record and sort inventory items in accordance with applicable procedures and provisions, to facilitate searching.
  33. Receive, record and sort office supplies in accordance with applicable procedures and provisions, to facilitate searching.
  34. Receive, record and sort Goods Inventory Cards (KIB) in accordance with applicable procedures and provisions, to facilitate searching.
  35. Receive, record and sort Room Inventory Cards (KIR) in accordance with applicable procedures and provisions, to facilitate searching.
  36. Provide a cover sheet for inventory items, in accordance with applicable procedures and provisions, to facilitate control.
  37. Provide a cover sheet for office equipment, in accordance with applicable procedures and provisions, to facilitate control.
  38. Provide a cover sheet on the Goods Inventory Card (KIB), in accordance with applicable procedures and provisions, to facilitate control.
  39. Provide a cover sheet on the Room Inventory Card (KIR), in accordance with applicable procedures and provisions, to facilitate control.
  40. Grouping letters or inventory documents according to their type and nature, in accordance with applicable procedures and provisions, to facilitate distribution.
  41. Grouping letters or office supply documents according to their type and nature, in accordance with applicable procedures and provisions, to facilitate distribution.
  42. Grouping letters or documents of the Goods Inventory Card (KIB) according to their type and nature, in accordance with applicable procedures and provisions, to facilitate distribution.
  43. Grouping Room Inventory Card (KIR) letters or documents according to their type and nature, in accordance with applicable procedures and provisions, to facilitate distribution.
  44. Documenting inventory items in accordance with applicable procedures and provisions, to ensure orderly administration.
  45. Documenting office equipment in accordance with applicable procedures and provisions, to ensure orderly administration.
  46. Documenting the Goods Inventory Card (KIB) in accordance with applicable procedures and provisions, to ensure orderly administration.
  47. Documenting Room Inventory Cards (KIR) in accordance with applicable procedures and provisions, to ensure orderly administration.
  48. Carry out other official duties as ordered by the leadership, either in writing or verbally.

FINANCIAL DEPARTMENT

  1. Study the POK (Operational Activity Instructions) guidelines related to budget disbursement
  2. Study the regulatory guidelines related to the issuance of the Budget
  3. Collect and review invoices related to budget expenditures
  4. Examine and analyze invoices according to instructions related to budget expenditures.
  5. Processing invoices and presenting them in the form of accountability reports
  6. Compile and summarize invoice notes related to budget expenditures
  7. Record problems and report to superiors regarding budget expenditures
  8. Coordination with administrative staff regarding budget disbursement
  9. Request approval from the PPK regarding the budget output
  10. Making, requesting PPK approval and paying SPBy (Payment Order)
  11. Create a receipt list of Receipts
  12. Creating a list of acceptance nominees
  13. Create a list of recipients' receipts
  14. Make a list of receipts through the bank and summarize the account list
  15. Make Payments (transfers) via Bank
  16. Validate invoices originating from inventory funds
  17. Duplicate the invoice file along with supporting data according to the accountability report instructions.
  18. Reporting invoice files in the form of accountability reports to the head office
  19. Collecting taxes (state revenue)
  20. Paying taxes (state revenue) in the form of tax bills
  21. Reporting state revenue (tax billing) to the Tax Reporting Division of the Head Office
  22. Validating Taxes (Authorization) (State Revenue to the Malang City KPPN) from NON PNBP sources
  23. Reporting Tax Validation to the Head Office Expenditure Treasurer
  24. Record and book all transactions related to budget output in the BKU
  25. Record and post all transactions related to budget output in the subsidiary ledger.
  26. Record and post all LS transactions related to budget output in the Direct Ledger (LS)
  27. Record and post all UP transactions related to budget output in the Inventory Cash Book
  28. Record and post tax transactions related to budget output in the tax book
  29. Record and post all transactions related to budget output in the LPJ Book
  30. Record and book all transactions related to budget output in the minutes
  31. Record and book all transactions related to budget output in the Budget Control book
  32. Drafting a report on the letter of accountability in the form of SPTB which resulted in the release of the budget

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